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Regular Town Board Meeting - August 16, 2011

  
 

MINUTES

TOWN OF BARNES REGULAR MONTHLY BOARD MEETING

AND PUBLIC HEARING  FOR AUGUSTINE AND ALLISON ROADS

 On AUGUST 16, 2011 at 6:00PM

 

Chairperson Lu Peet called the Public Hearing to order at 6:00 PM.  No one spoke or asked questions during the hearing.  Chair Lu Peet read the Notice.

Motion (Meinke/Porter) to adjourn the Public Hearing for Augustine and Allison Roads.  Motion carried.

The hearing was adjourned at 6:25PM.

 

Chairperson Lu Peet called the Regular Board Meeting to order at 6:30 PM.  The Pledge of Allegiance to the Flag was recited.  A Roll Call was taken to establish a quorum and verification of public notice was asked of Clerk-Treasurer Brustad by Peet.  All board members were present.

 

Motion (Webb/McGee) to approve the agenda, the minutes of the last Regular Town Board meeting and to dispense with the reading of those minutes.  Motion carried.   The agenda is as follows:

 

AGENDA

Call the Regular Town Board meeting to order at 6:30PM

Pledge Allegiance to the Flag

Roll Call to establish a quorum/Verification of Public Notice

Motion to approve the August Agenda, approve the minutes of the Last Regular Board meeting and a motion to dispense with reading of the minutes.

Voucher’s Approval

Treasurer’s Report

                Set budget meeting dates

Clerk Correspondence           

Jim Baaken-Ayres and Associates – update on grants for the boat landings and possible approval to apply for the Sport Fish Restoration grant

Public Comment Session – 3 Minute limit for those not on the agenda

Department Head Reports:

                Highway

                                Highway Order for discontinuance of Allison Road

                                Highway Order for discontinuance of Augustine Road

                                Approval to create a stockpile area north of the playground area

                                Costs and possible approval to epoxy the floor at the transfer site

Amend budget to add revenues for grants received on Bingo Road ($4,770.00) and Church Road ($4,840.00)

                Cemetery                         

                Fire and Ambulance Department

                Constable

Committee Reports  

                Eurasian Water Milfoil committee

                                Approval of resolution #R11-11 for Rapid Response Grant

                                Approval of Matthew Berg Survey of George Lake for $2,250.00

                Parks Committee

                Cell Tower Communications Committee

Land Use Planning Commission

Citizen’s Request for Service: 

                Request by Mary LaBadie for signage stating Schiller Road is a dead end road

Authorization approval for Mike Wiebe to act as agent for Superior Fuel to build a construction trailer on their site at the Industrial park

Operator Licenses:

2 Year New License for: Julie J Johnson

Issues Timeline Update         

The Town Board reserves the right to solicit information from

Department heads and Committee heads only, without opening the floor to discussion.

 

 

Voucher’s Approval

 Motion (Porter/Meinke) to approve the voucher’s as presented.  Motion carried.

 

Treasurer’s Report

   

General Fund

     

Checking Balance from last meeting

   

$26,761.58

Receipts

       

$110,685.27

Direct Tax Payments, Ck #'s 392-393

   

($6,275.52)

Check #'s 26225-26319

     

($47,099.81)

Service Charge July

     

($18.75)

Interest Earned July

     

$11.80

 

CHECKING BALANCE

   

$84,064.57

           
   

Money Market

     
           

Money Market Gen'l Fund Balance from Last Meeting

$152,328.31

Interest earned July

 

YTD Interest $666.07

$53.50

 

Sub-Total Money Market Gen'l Funds

 

$152,381.81

Highway Dept. Sinking Fund

   

$30,072.92

BES Sinking Fund

     

$40,464.05

Park Savings

Deposit $268.58 water

 

$11,718.06

Ski Trail Savings

     

$1,032.47

Building Maintenance & Repair Fund

   

$109,858.54

Bridges Maintenance Fund

   

$12,000.00

Waterways Maintenance Fund

   

$10,000.00

ACT 102 Fund

Ck # 1186 $168.80

 

$3,441.61

Total all Money Market Funds

   

$370,969.46

           
   

Hayward Community Credit Union

 
           

Savings

 

Interest

1.23

July

$3,745.97

           

18 Month CD

Interest

83.66

July

$52,717.56

18 Month CD

Interest

260.85

July

$156,407.60

18 month CD

Interest

176.70

July

$105,951.90

18 month CD

Interest

106.61

July

$100,607.02

35 month CD

Interest

159.46

July

$100,690.30

     

YTD Interest $5,002.64

 

Total Hayward Community Credit Union

   

$520,120.35

           
 

TOTAL ALL ACCOUNTS

   

$975,154.38

           

 

 

Motion (Meinke/McGee) to approve the Treasurer’s report as read.  Motion carried.

 

 

 

                Set budget meeting dates

The board selected the first meeting to be on Thursday, September 8th at 5:00pm.

 

Clerk Correspondence

Brustad had one notice to cut on property owned by Barbara Forster in Sections 15 and 16 of Township 44 North, Range 9 West.

 

Jim Baaken-Ayres and Associates – update on grants for the boat landings and possible approval to apply for the Sport Fish Restoration grant

Jim stated the Waterways Commission met on August 3rd and allocated 41 ½% against the project.  They did ask if the town charged a launch fee, it would be desirable to do that.  We could get a box to put out on their honor.  The DNR has standard plans for boxes.  The board will discuss this at the next board meeting.  The “Sports Fish Restoration Grant” head person thought it was a very good possibility we could get monies for that as well.  That could potentially be 100% payment after the Waterways grant, but we would have to wait until next year.  We will not lose the DNR waterways if we wait.

Motion (Webb/Meinke) to apply for the Sport Fish Restoration Grant and this will piggyback with the 41% DNR grant.  Roll call vote taken and all responded yes.  Motion carried.

 

Public Comment Session – 3 Minute limit for those not on the agenda

Greg Martin asked the board if they would be agreeable to a fishing pier to be installed by the Conservation Club at the Birch Lake Bridge on Lake Road.  This will be put on next month’s agenda for discussion and decision.

Ted Caiazza wanted to thank the town for putting the dock back in at Pickerel Lake and wanted to know when they are taken out in the fall and put back in the spring.  Could we advertize that somehow?  Bob Lang responded that actually it was the DNR who put the dock in with the town crew’s help.  They will leave the dock in year around.

Jim Baaken wanted to add that with the grant for the Upper landing they will install a new dock that is handicap accessible, so the old will be available for somewhere else.  Also regarding Greg Martin’s request he feels that area is already very congested and might be too much to add a fishing pier there. 

Larry McNamara talked about the emails received from Dennis Smith and he understands the conduct of the constable.  He wanted the Board to be aware of the circumstances there.

 

Department Head Reports:

  1. Highway

Greg Martinson continues to try to correct the ramp and make the top area pitch away from the door.  The thresh hold is installed and seems to be adequate. 

I have a tentative time table from Northland Paving for the parking lot of late September.  They will be paving an area of 110 feet by 28 feet.  At that time they will also be paving the intersection of Pease Road and County Highway N.

We have advertised for bids for the 43 Road gravel haul which I hope to have done by the end of September.  The board will need to meet next week to open bids.

I have a preliminary report in to Jan Victorson for the Disaster funds for the July 1st storm.  I hope to hear from her soon on how to proceed.  The new communication radios arrived last Friday from Duluth Superior Communication.  Ken Wilk will start installing them as his schedule allows.

After a number of meetings with different DNR officials, I am postponing the south approach reconstruction on River Road bridge until the bridge is replaced.  The town crew wedged the eroding surface with blacktop to hold it together for now.

The county has completed the DNR permit application for Mulligan Creek.  I have submitted and application for Tars Creek culvert to be replaced also.  Hopefully both projects will be completed this fall.

We installed the new DNR dock at Pickerel Lake boat landing and graded the boat landing.  Tars Pond road construction continues with the help of inmates from Gordon.  Cutting should be complete this week.  The first section to Podevels is almost complete other than some additional gravel.  We widened, shaped, and graveled Circle Drive this month.  We stumped and shaped ½ mile of Moore Road north of Little Island last week.  We also completed our obligations on South Call O Wild Road last week.

I will be going to the John Deere factory in Illinois next week to continue my backhoe research.

 

Highway Order for discontinuance of Allison Road

Motion (Porter/McGee) to approve the Highway Order for the discontinuance of Allison Road.  Roll call vote taken:  all responded yes.  Motion carried.

 

Highway Order for discontinuance of Augustine Road

Motion (Meinke/McGee) to approve the Highway Order for the discontinuance of Augustine Road Roll call vote taken:  all responded yes.  Motion carried.

 

Approval to create a stockpile area north of the playground area

Bob related that while operating the large front-loader that he had a small child run into the area he was working by the park and it scared him to death.  He wanted Board approval to create a stockpile area north of the playground on the unused town property behind the park and far away from children playing at the park. 

Motion (McGee/Porter) to approve creating a stockpile area north of the playground area.  Roll call vote taken and all responded yes.  Motion carried.

 

Costs and possible approval to epoxy the floor at the transfer site

Lang explained the expensive route would be between $5000.00 and $7000.00 to install, and would have a 25 year life span.  The lesser model would be to purchase the epoxy at Menard’s and apply it ourselves.  He felt the one thing also to do would be to move the cardboard dumpsters to the outside of the building with the rest of the recyclables, which would help. 

Motion (Meinke/McGee) to approve the purchase of the epoxy at Menard’s and the town crew apply it themselves.  The cardboard recycling bins are to be removed to the outside of the building.  Roll call vote taken and all responded yes. Motion carried.

 

Amend budget to add revenues for grants received on Bingo Road ($4,770.00) and Church Road ($4,840.00)

Motion (Webb/Meinke) to amend the budget to add revenues from grants received for Bingo Road and Church road projects.  Roll call vote taken:  all responded yes.  Motion carried.

 

  1. Cemetery

Sexton Dave Schiess reported no activity this last month.  The committee plans on having a meeting soon.

               

  1. Fire and Ambulance Department

Since the last Town board meeting the ambulance has had 7 calls since the last meeting.

1 - Transport to St. Mary’s

1 – Duluth Hospice Center

5 – Transported to Hayward

Nothing else to report

There have been no Fire Calls

 

  1. Constable

There was no report received from the Constable

 

 

Committee Reports

  1. Eurasian Water Milfoil Committee:

Ingemar Ekstrom had met with the DNR regarding Tomahawk, Sandbar and George Lakes.  There will be a group coming up at the end of the month to snorkel on Tomahawk at no charge to us, and then they will decide what can be done with the milfoil off the swimming beach area. They are receiving the same reports that Sandbar also has milfoil coming back.  The Rapid response grant is ready to send out after the board signs the Resolution; they found Eurasian Water Milfoil on George lake in July.

               

Approval of resolution #R11-11 for Rapid Response Grant

Motion (Webb/Porter) to adopt Resolution Number R-11-12 as read.  Roll call vote taken and all responded yes.  Motion carried.

 

                Approval of Matthew Berg Survey of George Lake for $2,250.00   This will be reimbursed from the Rapid Response Grant once it is approved.

Motion (McGee/Meinke) to approve the contract for Matthew Berg.  Roll call vote taken:  all responded yes.  Motion carried.

  1. Parks Committee        :     No formal report given
  2. Cell Tower Communications Committee:  Motion (Webb/McGee) to disband the committee.  Motion carried.  This should be taken off the agenda.
  3. Land Use Planning Commission:       Dave Pease reported no requests were received this past month, so no meeting was held.

 

Citizen’s Request for Service: 

                Request by Mary LaBadie for signage stating Schiller Road as a dead end road

This is a private road per Bob Lang so it would be up to them to put the dead end sign up.  Brustad will send the determination out to them.

 

Authorization approval for Mike Wiebe to act as agent for Superior Fuel to build a construction trailer on their site at the Industrial park

 

Motion (Porter/McGee) to approve the authorization letter for Mike Wiebe of Superior Fuel to act as agent to apply for a permit to set a construction trailer up on their lot in the Industrial Park.  Roll call vote taken and all responded yes. Motion carried.

 

Operator Licenses:

2 Year New License for: Julie J Johnson

Brustad reported Julie had completed her beverage server course, paid her fee, and background check revealed no criminal history. 

Motion (McGee/Porter) to approve the 2 year application for an operator license for Julie Johnson.  Motion carried.  

 

Issues Timeline Update

  • Town owned land – has on area left to work on off Kelly Lake Road
  • Town Hall Maintenance Plan – working on parking lot situation
  • Boat landings – approved to go for the Sport Fish Restoration Grant
  • Town Roads – Highway order issued for Allison and Augustine Roads
  • Town Policy – work in progress

 

 

Motion (Webb/Meinke) to adjourn the Regular Town Board meeting of August 16, 2011. Motion carried.    The meeting adjourned at 7:50PM.

 

 

 Respectfully Submitted,

 

 

Elaine J. Brustad,  Clerk-Treasurer

Dated this 1st day of September, 2011  

 
The notices, agendas, minutes and postings on the Town website are for informational purposes only. They may not be the most current version and therefore are NOT considered the official or legal copy.
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3360 County Highway N, Barnes, WI 54873

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