MINUTES OF THE BARNES AREA HISTORICAL
ASSOCIATION MEETING
OF APRIL 20, 2006
Acting Chairman Dave Pease
called the meeting to order at 9:07AM.
Members of the BAHA present:
George Martin, Bob Oberstar, Linda Oberstar, Carol; Pease, Dave Pease, Quentin
Ruprecht, Helen Ruprecht and Lu Peet.
Minutes of the Last Meeting – Secretary Lu Peet had emailed the minutes to most of
the members. All other members
were given a copy of the minutes to read.
Motion (Helen Ruprecht / Carol Pease)
to approve the minutes as presented. Call for discussion. Linda
Oberstar wanted a clarification of the Petty Cash account. She was unclear how
this money should be handled. There was discussion that Linda should keep all
of her receipts for postage, phone calls, etc. and then write herself a check
from the General Fund each month, instead of having a separate Petty Cash
account. Linda will try this and see how it works out for her. Motion
carried.
Treasurer’s Report- Linda Oberstar gave the Treasurer’s Report as follows:
Checkbook
Balance as of 3/16/2006 $ 10,084.33
Centennial
Book Sales, Donations $ 790.00
Dave
Thorson for Centennial Book $ (6,000.00)
Checkbook Balance as of 4/20/2006 $ 4,874.33
CD
One for $10,000.00 matures on November 29, 2006, at 4.32%
CD
Two for $10,000.00 matures on February 16, 2007 at 4.32%
_________________________________________________________________________
PETTY CASH
Balance
Carried from March $ 5.36
Petty
Cash Balance as of 4/20/2006 $ 5.36
Linda reported that Dave
Thorson has been paid the $6,000.00 for his work on the book. He has returned
the pictures, etc. that he had in his possession per his contract. He has also
returned the unsold books that he had and has given us the money for the ones
he had sold. Linda said that the bank account balance looks pretty bad because
we had paid Dave Thorson. We still have $20,000.00 in the two CD’s.
Motion
(Quentin Ruprecht / Lu Peet) to approve the Treasurer’s Report as presented. Call for discussion. Motion carried.
Budget for 2006-There was discussion on the budget for 2006. Each
member was to have brought their thoughts on what the expenses and income might
be for 2006 so that a budget could be developed.
Each income item was discussed. The book sales would most likely come
in at about $1,000.00. We want to get rid of the misprinted books as soon as
possible. We would sell them for $20.00. We will hopefully sell some more books
this summer at the two flea market / yard sales that we will be doing. There
was discussion on the yard sales. The Pease’s and Lu Peet will be the contact
people for donations for these events. Most of the items donated will be stored
at the Pease’s garage. There would be someone who would be able to pick up
donations locally, if needed. We will put out an ad soon on this. We hope to
make about $400.00 on the sales. This is problematic. The historical note cards
were discussed. There will be a meeting on Wednesday April 26 at 3:00PM at the
Ruprecht’s house to decide on the pictures that will be used (4 different historically
significant pictures- not of people-black and white). Sets of 4 cards will be
sold as a fund raiser at a price to be set at that meeting. We hope to have
sales of about $100.00. There was discussion on the raffle. Quentin thought
that the name “Big Bucks” was misleading and that a lot of people think it is
related to hunting. There was discussion on changing the name of the event to
the “BAHA Big Elk” raffle. No decision was made at the meeting today. Nori
Newago is supposed to get the information in for our 501 ( c) (3) filing as
soon as we turn in the 2006 budget. Then we can apply for the raffle
application and the bingo license. Lu Peet will email Nori the budget right
after the meeting this afternoon. As far as donations, we have received about
$1,400.00 so far and expect another $300.00 for a total of $1,700.00. $1,400.00
of this was already ear-marked and sent off to the University of
Wisconsin-Milwaukee for the “elk” carbon dating. The CD’s and bank account
interest would be about $500.00. The membership dues would bring in about
$600.00. The total of the estimated income is $6,800.00.
Each expense item was discussed. Advertising would come to about
$100.00. We need to advertise for the flea market events, the raffle and other
fund raisers. Banners could be made up for under $50.00. There was discussion
on checking with the Jordahl’s or Harry Watts to see what they might be able to
come with for a reasonable cost for the banners. These would be used to promote
the BAHA name at the flea markets or at other events. The cost of the note
cards should be about $105.00. Fees for the Bingo and Raffle License and
application would be a total of $50.00 for the two of them. Postage and other
supplies would come to about $100.00 Linda thought. If we do some mass mailing
item, then we would have to raise this amount, but as of now we are not
planning any mailing. Miscellaneous expenses should be kept to under $100.00.
The payment (already made to Dave Thorson) will be $6,000.00 per his contract
with us. We plan to have reprints made of the Centennial Book. The minimum
should be 500 copies. This would cost about $5,000.00. The cost of having the
raffle tickets printed should be about $75.00. The expenses for the “elk” will
be about $1,500.00 Quentin said. (This has been paid out to the UW-M already).
A printing of new brochures would be about $100.00. The Calendar of Events
yearly fee paid to the town is $50.00. The BCHA dues are about $75.00.
Consultant fees paid to Nori Newago will amount to $1,000.00 (half of that has
been paid to her already in 2006). Computer expenses and / or software expenses
are expected to come to $250.00. The total expenses for 2006 would be
$14,705.00. The following budget was then set:
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EXPEDITURES |
AMOUNT |
INCOME |
AMOUNT |
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ADVERTISING |
$100.00 |
SALE
OF BOOKS |
$1,000.00
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BANNERS |
$50.00 |
YARD
SALES |
$400.00 |
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NOTECARDS
|
$105.00 |
SALE
OF NOTECARDS |
$100.00 |
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FEES
(501( C) (3) |
$25.00 |
RAFFLE
TICKETS |
$2,500.00
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FEES
BINGO LICENSE |
$25.00 |
DONATIONS |
$1,700.00 |
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POSTAGE/SUPPLIES,
ETC. |
$100.00 |
CD AND
OTHER INTEREST |
$500.00 |
|
MISCELLANEOUS
EXPENSES |
$250.00 |
MEMBERSHIP
DUES |
$600.00 |
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PAYMENT
TO DAVE THORSON |
$6,000.00 |
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BOOK
REPRINTS |
$5,000.00 |
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RAFFLE
TICKET PRINTING |
$75.00 |
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ELK
EXPENSES |
$1,500.00 |
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BROCHURES |
$100.00 |
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CALENDAR
OF EVENTS FEE |
$50.00 |
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COMPUTER
EXPENSE/SOFTWARE |
$250.00 |
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BCHA
ANNUAL DUES |
$75.00 |
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CONSULTANT
FEES |
$1,000.00 |
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TOTAL
EXPENSES ESTIMATED 2006 |
$14,705.00 |
TOTAL
INCOME ESTIMATED 2006 |
$6,800.00
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Motion (Bob Oberstar / Quentin
Ruprecht) to approve the budget as developed. Call for discussion. Motion carried.
“Silver Beach Elk” Report- Quentin Ruprecht handed out his report to all of the
members present. (See attached report). He gave a brief run down on what has
been happening since December of 2005. There was a public radio broadcast and
supposedly a news article on the elk in the (Spooner?) paper. Quentin said that he has not seen the
article yet. A Wisconsin State trinomial number for the site was applied for
and produced. The official number of the site is: 47BA526. Donations were sent down to the UW-M for the purpose of
carbon dating of elk. Quentin said that the carbon dating should be completed
soon and the results should be back about the first part of May. Dr. Hudson and
her students have been working on the inspection and cataloguing of the elk
bones and also doing experiments on deer bones with stone tools to help verify
marks found on the elk bones. The University web site was developed by Dr.
Hudson and is now available at www.silverbeachelk.blogspot.com.
Information about the elk can also be found on the Town of Barnes web site.
There will be information on this site for membership information, donations,
pictures and other related issues. This site is www.barnes-wi.com.
Some of the summer activities being coordinated by Dr. Hudson are
*Sampling the lake’s bottom
soil for historical information
* Investigating the elk’s
teeth for vegetation
*Working the site for more
bone evidence and other possible stone, wood, etc.
Quentin said that a date
would be set soon for a meeting of the “elk” committee. Quentin said that Julie
Johnson will be joining this committee.
There was discussion that more
information should be made available to Nancy Hunter to put in her column in The County Journal. The Town web site
also needs more pictures of the elk and also of the Centennial celebration.
Museum Site- Dave
Pease spoke on this. Dave said that the Town Board had not been very receptive
to our last proposal as far as putting the museum on the town grounds. Lu Peet
said that the board was against us having the
10 acres to the left of the
existing town garage area. They are not against our having some land somewhere
else there as part of a town complex, however. The town has contacted Mosinee
Paper Company about getting the acreage to the north of the existing town property,
but has not had a reply back yet. The town is asking that the land be a).
Donated; b). Given in exchange for other town-owned land; or c). Sell the land
to the town (the least desirable option). There was discussion that the BAHA
and the Town Board will have to work together, not against each other.
Cooperation is very important for this project to succeed. Lu will ask the Town
Chairman to set up a meeting of the Town Board with the BAHA Building Site Committee
on May 4th, if possible. This would be held at 5:00PM at the Town
Hall. If this is not feasible, another date will be set.
There was discussion on the
Cable History Museum. Several of the BAHA members went to see it a short while
back. This museum is a small museum and is primarily a teaching facility for
natural history. We are going to have a different type of museum, more for
historical displays and will need larger facilities.
Bob Oberstar felt that a time
line should be established to help us keep on track of what we want to do and what
we have already accomplished. Members felt that this was a good idea.
There was a discussion on the
various sites. George Martin presented a drawing of a proposed site on 27 and
N. He also showed a traffic count record from 2003 for the areas in Barnes to
indicate where the greatest intensity is. There was discussion that we should
look into all options and get going on something concrete. We have been wasting
too much time and not accomplishing anything. Linda Oberstar and George Martin
will get together to get letters out to the land owners of different properties
in Barnes to see what the response would be. If the response is negative, then
we can cross that parcel off of our list of potential sites. Linda will write
the letters.
The next meeting of BAHA will
be May 18, 2006 at 9:00AM at Downtown Barnes.
Motion (Carol Pease / Helen
Ruprecht) to adjourn the meeting. Call for discussion. Motion carried. The
meeting was adjourned at 11:36AM.
Respectfully submitted,
Lu Peet
Barnes Area Historical Association
Secretary
Dated April 20, 2006
Barnes Area Historical Association
Elk Committee Report
April 20, 2006
Brief summary of occurred events since
December 2005
· Sampling the lake’s bottom soil for historical
information.
· Investigating the elk’s teeth for vegetation.
· Working the site for more bone evidence and other
possible stone, wood, etc.
Submitted April 20, 2006
Quentin Ruprecht
Elk Committee