Minutes of the
February 5, 2008
Chairperson Brustad called the meeting to order at 6:02 PM. Committee members present were Brustad, Lu Peet, Pamela Toshner, Lanny Neider, Bob Oberstar, and alternates Ron Pearson and Leslie Hall. Gene Ratzel from the Barnes Land Use Plan Commission and Tori Hugo from Short Elliott Hendrickson, Inc. attended as guests.
minutes of the last meeting. Motion (Lu Peet/Bob Oberstar) to approve
the January 8, 2008
2) Update on Bayfield County Extension Agent and consultant contacts (Toshner). Bayfield County Natural Resources and Economic Development Agent Tim Kane is interested in attending a Committee meeting. He can provide consultant contacts and identify funding sources. USDA Rural Development Community Facility Loan/Grant Program and Wisconsin Department of Commerce Community Development Block Grant are two funding possibilities. Note: Kane can probably attend the March 11, 2008 meeting.
3) Discuss Phase 3 details with SEH (Brustad). Chairperson Brustad introduced Tori Hugo, Project Manager: Architectural Service from Short Elliott Hendrickson, Inc. (SEH). Hugo shared a folder that contained examples of SEH municipal building projects. There are two types of delivery for municipal construction: 1) traditional bid-build where statue requires choosing the lowest bid; and 2) cost-estimating with a “guaranteed maximum price” where a project is designed, bid, and constructed not to exceed a price. She reviewed the following projects:
The Committee shared that they had previously discussed energy efficiency and green design and asked whether Hugo had experience with this. SEH worked on the Menomonee Fire Station, which is a LEED (Leadership in Energy and Environmental Design) registered building and thus registered with the Green Building Council. LEED certification is a step above LEED-registration and can be expensive. LEED considers building orientation, location, storm water control, energy systems, etc. Generally it’s 4-5% more expensive for green construction, but there are long-term building maintenance and operation savings. SEH charges a line item fee to consider green building design.
Barnes is Community Development Block Grant-eligible. This grant is available for buildings that are community service-oriented (e.g. senior centers, community centers, minority-focused). It does not cover office space. If office space were included in a community center, the grant would not apply to the costs associated with that space. The Block grant application requires a suite of information (e.g. floor plan, assessment, funding sources). SEH charges (~$3000) for writing the grant. Communities may write the grant themselves. SEH has a fee (~$12,000) for grant administration – half of it would be covered by the block grant, and Barnes would cover the other half. The community’s money must be in-hand when the grant funds are distributed. The USDA funding source may be a low-rate loan.
The group discussed whether remodeling or building new is better. Hugo said generally the costs are about the same. If no exterior work is done, remodeling can be less expensive. Adding a basement to a building is expensive, and it would require the addition of an elevator. If a building is not historical or built by a community founder, it may be better to build new.
Building costs can include moveable items like furniture and appliances. It’s important to consider not only construction costs but furnishings, too. For the Drummond Library it was cheaper to do furnishings locally. If furnishings are necessary, they should be bid separately.
The building should last 30–50 years, and energy costs will go up in the future. Therefore, it’s wise to make the building as energy efficient as can be afforded.
Oberstar wanted to go on the record that the Barnes Area Historical Association wants its own, separate building for a museum, but they would be willing to display items if there were a new community center. BAHA has space (5000-10,000 sq. ft.) and funding challenges that prevent the museum from being part of the community center. BAHA is looking at land and is interested in pursuing some Town property.
The Committee discussed how to approach the public and Town Board. The Board wants an update at the annual meeting. The purpose of the Committee thus far has been to investigate the feasibility and costs of a new community center with town hall space and to report back to the Board. If the Board decides to continue the Committee and its efforts, the next step will be to communicate more with local interests and groups and to better understand specifics related to grants, costs, location, etc.
Agenda Items for Next Meeting at 6:00 p.m. on March 11, 2008.
1) Approve minutes of the last meeting
4) Discuss Town Community Center Committee role and project with Bayfield County Extension Agent Tim Kane. Specifically, what grants are available, how to garner public feedback, and annual meeting presentation assistance (Toshner)
5) Prepare presentation to Board for the annual meeting (all)
Motion (Lu Peet/Ron
Pearson) to adjourn the sixth meeting of the
Secretary for the Committee
Dated this 10th day of February, 2008