MINUTES OF THE
TOWN OF
REGULAR BOARD MEETING
Chair Lu
Peet called the Regular Town Board meeting to order at
Closed Session: The Town Board of the
Town of Barnes will meet in regular session to go into a closed session
pursuant to State Statute 19.85(c)
“considering employment, promotion, compensation or performance
evaluation data of any public employee over which the governmental body has
jurisdiction or exercises responsibility.
The board will reconvene to the regular session immediately after the
closed session.
Motion (Webb/Porter)
to go into closed session per the above statute. Roll call vote taken and all responded
yes. Motion carried. The Board convened to the closed
session at
Motion (Webb/Meinke)
to return to the open session. Motion
carried at
Motion (Webb/Porter)
to amend the agenda from now on to move up the department head and committee
reports to below the Clerk’s correspondence.
Motion carried.
Chairperson
Lu Peet called the regular session back to order at
A roll call
to establish a quorum was done. All
board members were present. Peet asked the Clerk-Treasurer for verbal verification
of posting the Public Notice. Brustad
replied the meeting notice was posted as required in three places. A motion to
approve the October Agenda was
asked.
Motion (Porter/McGee)
to approve the October Agenda, to approve the minutes of the last regular Town
Board meeting and motion to dispense with the reading of the minutes. Motion carried. The agenda is as follows:
NOTICE
TOWN OF
REGULAR BOARD MEETING
AGENDA
Call the
Closed Session: The Town Board of the
Town of Barnes will meet in regular session to go into a closed session
pursuant to State Statute 19.85(c)
“considering employment, promotion, compensation or performance
evaluation data of any public employee over which the governmental body has
jurisdiction or exercises responsibility.
The board will reconvene to the regular session immediately after the
closed session.
Call the Regular Session back to
order at
Pledge Allegiance to the Flag
Roll Call to establish a
quorum/Verification of Public Notice/Motion to approve the October Agenda
Approve minutes of the Last Regular
Board Meeting and Motion to dispense with reading of the minutes.
Treasurer’s Report
Voucher’s Approval
Clerk Correspondence
Request
to donate old TV in town hall to
Public Comment Session – 3 Minute
limit for those not on the agenda
Citizen’s Request for Action:
1) Request by Doug Simensen for fill in
of hole caused by erosion on
Land Use Planning Commission
Zoning:
1)
Class A Special Use Request by Doug
Brierly for a short-term seasonal rental on their home at
2)
Conditional Use Application by Robert
Rucker to exceed shoreland height limit with a structure of 38 feet at
3)
Petition for zoning district map
amendment by James Akins for uniform zoning of R-1 on his property at
4)
Class A Special Use request by Larry
& Mary Bielke for a shoreland grading permit to address erosion problems on
their property at
Department Head Reports:
Highway
Cemetery
Fire
and Ambulance Department
Constable
Committee Reports
Eurasian
Water Milfoil
Discussion
of funds requested of Gordon by the Eurasian Water Milfoil Committee
Town
Roads and Right-of-Way
Discussion
on Policy for handling Citizen’s request for road issues
Discussion
and possible determination of Jerry’s findings on speed limits for Birch
Lake Road and Peninsula Road
Town
Hall Maintenance
Report from Chair on WTA convention
Discussion on Budget for 2010
Action to expunge a letter from an
employee’s file
Discussion on charging for fire calls
(tabled from last meeting)
Issues Timeline Update
All Department Heads are encouraged
to be at the Regular Board Meetings
All Department Heads and Committee
Heads are to submit a written report to the clerk
by Friday evening prior to the Board
Meeting.
The Town Board reserves
the right to solicit information from
Department heads and
Committee heads only, without opening the floor to discussion.
Any persons requiring
special needs for handicap services please contact the Clerk-Treasurer
Elaine J. Brustad Barnes Town Clerk-Treasurer
Dated this 19th day of
October, 2009
Treasurer’s Report
|
|
|
General
Fund |
|
|
|
|
|
Checking
Balance from last meeting |
|
$17,721.96 |
|
|||
|
Receipts |
|
|
|
|
$20,166.69 |
|
|
Transfer
from MM Acct |
|
|
|
$25,000.00 |
|
|
|
Check #'s
24183-24272 |
|
|
($40,597.36) |
|
||
|
September
Direct tax payments ck #s 343-345 |
|
($4,149.38) |
|
|||
|
Service
Charge September |
|
|
($18.90) |
|
||
|
Interest
Earned September |
|
|
$2.35 |
0.15% |
||
|
|
CHECKING
BALANCE |
|
|
$18,125.36 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Money
Market |
|
|
|
|
|
|
|
|
|
|
|
|
|
Money
Market Gen'l Fund Balance from Last Meeting |
$339,076.65 |
|
||||
|
Transfer
to General Fund |
|
|
($25,000.00) |
|
||
|
Interest
earned September |
YTD
Interest $3,915.94 |
$112.41 |
0.35% |
|||
|
|
Sub-Total
Money Market Gen'l Funds |
$314,189.06 |
|
|||
|
Highway
Dept. Sinking Fund |
|
|
$16,072.92 |
|
||
|
BES
Sinking Fund |
|
|
|
$214.05 |
|
|
|
Park
Savings |
deposit
water can $235.95 |
$15,842.33 |
|
|||
|
Ski Trail
Savings |
|
|
|
$881.21 |
|
|
|
Town Hall
Maint & Repair Fund |
|
|
$15,628.20 |
|
||
|
ACT 102
Fund |
Deposit
Wisc. $3,904.29 |
$4,864.68 |
|
|||
|
Total
all Money Market Funds |
|
|
$367,692.45 |
|
||
|
|
|
|
|
|
|
|
|
|
|
|
|
|
||
|
|
|
|
|
|
|
|
|
Savings |
|
Interest |
2 |
Sept |
$25.12 |
0.47% |
|
9 Month CD |
Interest |
227.78 |
Sept |
$102,002.02 |
2.76% |
|
|
9 Month CD |
Interest |
227.78 |
Sept |
$102,002.02 |
2.76% |
|
|
6 Month CD |
Interest |
93.04 |
Sept |
$50,831.69 |
2.25% |
|
|
9 month CD |
Interest |
287.6 |
Sept |
$150,402.55 |
2.36% |
|
|
|
|
|
YTD
Interest $5,263.41 |
|
|
|
|
Total |
|
$405,263.40 |
|
|||
|
|
|
|
|
|
|
|
|
|
TOTAL |
|
$791,081.21 |
|
||
|
|
|
|
|
|
|
|
Motion (Meinke/McGee)
to approve the treasurer’s report as read. Motion carried.
Voucher’s Approval
Motion (Porter/McGee)
to approve the vouchers as presented.
Motion carried.
Clerk Correspondence
Brustad read
a notice from the Census on upcoming testing for census workers in the
area. The closest is in Cable at the
Community Center, on 10-21 at
Bayfield
County Board of Supervisors approved the Overlay amendment at their last
meeting on 9-29.
Brustad read
a letter received from Sue Crichton thanking the Barnes Ambulance service for
their professionalism, their kindness and good sense of humor when she was
stung by a wasp and required their services.
1 Notice to
Cut was received on John Amend’s property, Section 27, T 45N.
Brustad read
the final estimate of the 2009 population, which is now 713.
Brustad read
a letter inviting everyone to the Great Lakes Restoration Initiative to be held
on October 27th at
Request
to donate old TV in town hall to
Brustad was
asked by the
Motion ( McGee/Meinke)
to donate the old TV in the hall to the
Department Head Reports:
Highway
Since the
last meeting, Right of Ways on Lower, 43, and a portion of
The first
two miles of the
We
reconstructed and graveled a portion of Birch Tree Trail in Potowatomi to
alleviate the mud problem in wet conditions.
The Town
Park Bathrooms are winterized for the season and we will be pulling docks out
and installing brace poles in the waterway channels at the first sign of ice in
our lakes.
Working in
conjunction with the Town of
Cemetery
Bud Pease
reported a burial for Arline Roehr on October 10th and Betty
Kleinrath on October 13th.
Fire
and Ambulance Department
This is a
two month report as I was in the Hospital when my last one was due. Since the last Town board meeting, there have
been 26 calls
9
transported to
1
transported to
deceased at Hospital
4 Gold Cross
intercepts
3 no
transports
1 Life
flight
2 in Town of
Highland 1 Gold Cross intercept and one CPR Deceased
1 Transport
to St. Mary’s
1 Medical
call on Idlewild Lake Road that Great Divide was called for Mutual Aid as our
ambulance was already transporting to
4 Respond
with the Fire Department
The protocol
for the EKG has been approved by the State and we are now waiting for Zoll on
the Bluetooth installation and we will be ready to go. Everyone has been trained. Everyone at this time is completing their
refresher course. We presently have
three
There have
been 6 calls he Fire Department has responded to.
2 motorcycle
vs deer 1 on
2 False
alarms
1 Gas Spill
1 Power line
down
The Water
tank is installed, finished and full of water on CTH A. This was a great partnership and cooperative
effort by 2 fire departments and two agencies.
If anyone has any questions in regards to the tank please call me. I know the one asked the most is why is it so
far out of the ground. It actually isn’t
that far above ground. It is somewhat
because it will allow us to draw water with out having to prime a whole lot of
water. Second is there is a lot of dirt
on top to protect it from the cold.
Constable
( 2 ) Alarms
: form sheriff...........( 4 ) firearm complaints : property owners target
shooting / hunting ...........( 1 ) Trespass complaint : hunter crossing private
property ...........( 1 ) Disorderly conduct : Intoxicated male removed from
local bar : Sheriff contacted..........( 2 ) ATV complaints : George Lake road
.........( 2 ) Animal complaints : dogs running at large : issued warning to
owner's............( 2 ) Check welfare : Periodic check on ill resident living
alone...........( 1 ) assist boater on middle : engine problems : towed to
shore.........Total miles : 520........total fuel : 28 gal.......... total
hours : 57.........Detailed report on file ...
Committee Reports
Eurasian
Water Milfoil
Ingemar
Ekstrom reported on finalizing the records for the year and all were turned in
to the office to be sent for the grant request.
Two members were lost this past year, Jim Joswick and Patty Joswick. A new member, Linda Mattila was
recruited. The three winners of the
drawing were Bob Ambrose, Kathy White and Buck Carlstrom. Each will receive a gift certificate to a
local restaurant.
Discussion
of funds requested of Gordon by the Eurasian Water Milfoil Committee
A few
members of the Property Owners Association had asked the committee if Gordon
paid their fare share for monitoring of the
Town
Roads and Right-of-Way
No meeting
was held.
Discussion
on Policy for handling Citizen’s request for road issues
The policy
created by the Town Roads committee was given to the Board members at a
previous meeting. Supervisor Webb had
added content to the policy which she supplied to the Board members. It clarified the policy for all.
Motion
(McGee/Meinke) to approve the proposed policy submitted by Chris Webb with
amended wording and a total of 7 steps.
Motion carried. Brustad will type the Policy up with a few
changes.
Discussion
and possible determination of Jerry’s findings on speed limits for
Motion
(McGee/Porter) to follow Jerry’s recommendations for
Motion(Webb/McGee)
to follow
Town
Hall Maintenance
No meeting
was held.
Public Comment Session – 3 Minute
limit for those not on the agenda
Greg Martin
speaking on behalf of the Conservation Club, requested the Board to allow the
club to upgrade their electrical service to a 60AMP service. They will have
a licensed electrician do the work and the club will pay for the work. This will be put on the next agenda for
approval, and will put on the next special town board meeting if there is
another one before the regular meeting in November.
Citizen’s Request for Action:
1)
Request by Doug Simensen for fill in
of hole caused by erosion on
Mr. Simensen was not present but the Board was told the town
crew had already taken care of the problem.
Land Use Planning Commission
Dave Pease
said the Plan Commission met the previous Thursday and addressed the 4 items on
the agenda for this evening. For the
Brierly request, the commission recommends approval as it is a routine request
and meets all requirements. For the
Conditional Use application by Robert Rucker, the request does not fall unto
anything under the Plan Commission, however they recommend approval because of
the mitigation plan in place and the county recommends approval also. The zoning change for the James Akins
property was recommended to be approved because it would make for uniformity of
the land use, and it would be more convenient for him to have all his property
zoned R-1. The Bielke Special Use
request was recommended for approval to correct erosion problems with a
mitigation plan that was put in place.
Zoning:
1)
Class A Special Use Request by Doug
Brierly for a short-term seasonal rental on their home at 3035 South Shore Road
in Barnes
Motion( Porter/Meinke) to approve the Special Use request by Douglas
Brierly. Motion carried.
2)
Conditional Use Application by Robert
Rucker to exceed shoreland height limit with a structure of 38 feet at 2061
Lake Road in Barnes
Motion ( Webb/Meinke)
to approve the Conditional Use application by Rucker. Motion carried.
3)
Petition for zoning district map
amendment by James Akins for uniform zoning of R-1 on his property at
Motion (McGee/Porter)
to approve the district map amendment by James Akins for uniform zoning of R-1
on his property at
4)
Class A Special Use request by Larry
& Mary Bielke for a shoreland grading permit to address erosion problems on
their property at 55425 Lynx Ct in Barnes
Motion ( Webb/Meinke)
to approve the shoreland grading permit request by Larry and Mary Bielke on
their property at
Report from Chair on WTA convention
Lu Peet
reported on information received from the Wisconsin Towns Association
convention she attended the prior week. There
were a lot of important items being addressed at the state level. A change is joint and severability liability has been
proposed where a municipality could become liable for 100% of a liability
claim, but that was not approved so it is the same as it is now, that we can
only be sued for the percentage of fault.
As of the first of the year we will have to pay prevailing wage on
public projects over 25,000.00 unless the work is done by town employees.
Levy limits
were set for the next two years at 3%.
General transportation aids will be $2055.00/mile for 2010, and will
increase to $2117/mile for 2011. It was
thought these would go down, but did not yet. A public bidding requirement was passed where
projects over 25,000.00 must be bid out.
This does not apply to projects where town employees would be doing the
work. A solid waste tipping fee has been
imposed at $13.00/ton supposedly to keep our neighboring states from hauling
their waste to
The rural
transportation authorities could impose a half cent sale tax on their
fees. So far they haven’t done that but
could increase fees considerably.
Shared
revenue cuts will be from 3% to a maximum of 15%. Communities with a large amount of waterfront
parcels will be the hardest hit.
The Clean
Sweep program was restored, but amounts to fund the project are way down.
There is a
proposal out there to eliminate the spring elections. The WTA strongly opposes
this but it could pass.
Discussion on Budget for 2010
Peet wanted
to know if we could reduce the levy to show a negative increase of 3% instead
of 3% increase since last year. That
would amount to around $30,000.00, which could be taken from the cash
reserves. Webb had wanted to know where
the excess cash had been coming from the last few years. There were additional revenues the last few
years for interest earnings, and a few grants received that were not budgeted
for. Also the highway expenses had been
under the last few years, mainly in the payroll area. Also discussed was possibly paying an extra
payment on the fire truck, and taking those funds out of cash reserves
also. Brustad will redo those figures
and another meeting will be scheduled for the 26th of October. There are still a few things that will need
to be addressed in closed session which could change the budget. Other items on that agenda will include the
policy for vacation in the first year, and the Conservation Club’s request for
updating their electrical service at their garage.
Action to expunge a letter from an
employee’s file
This item
was discussed at a previous meeting in closed session.
Motion ( McGee/Webb
) to expunge a letter from an employee’s personnel file. Motion carried.
Discussion on charging for fire calls
(tabled from last meeting)
Brustad will
check to see if Tom will be able to come to the next meeting and this will be
tabled until then.
Issues Timeline Update
Town owned
land – Cobb is working on the project, it will be chipped next year.
Town Hall
Maintenance – work in progress
Roads –
Jerry’s recommendations were approved for
Zoning-
Brustad to check with Furtak on the Anclam home based business
Motion (Meinke/Porter)
to adjourn the
Respectfully
Submitted,
Elaine J.
Brustad,
Clerk-Treasurer
dated this 4th
day of November, 2009